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Office Coordinator (Part Time)

Office Coordinator Role

Are you an outstanding office coordinator or administrator looking for a new challenge?

If you are looking for a new and exciting challenge, where you can make a positive impact upon people’s lives through amazing outdoor spaces, and playgrounds then please read on…

Our company values ensure we respect one another and empower us to reach our potential. We are a customer-centric, and people-powered business who strive to deliver incredible outdoor spaces.

Timotay Group are one of UK’s leading school, nursery, SEND setting, and family attractions playground company’s, who deliver inspirational outdoor spaces that transform outdoor learning and outdoor play environments. We are no ordinary playground company.

We offer a fully managed service; from consultation, design through to in-house manufacture, installation, and after-care. With a clear aim to exceed our client’s expectations and deliver a premium playground or outdoor space experience time after time.


What we are looking for

Timotay Group are looking to appoint an experienced administrator to support our core business functions.

Primarily, we are looking to recruit a dynamic and enthusiastic office coordinator to align with our company values, who has a desire to succeed and thrive within our team.

You will be highly motivated, energetic, engaging and driven in order to succeed.

What you can expect

  • We challenge the ‘norm’ and work together to push boundaries and innovate.
  • Delight customers – it’s at the heart of all that we do.
  • We do what we say we will – our customers are our priority, and we identify and anticipate their needs.
  • Mediocre is not an option! We take responsibility to achieve results and create an environment that enables everyone to perform at their best.
  • We are committed to developing you and enable you to succeed in the role, so you must have the desire to want to grow and flourish within our business.

 About the Office Coordinator Role

In this busy and versatile role, you will be working closely with all departments. You will be a key and integral member of our team, supporting our business functions.

  • Operating as the first point of contact for the business. Screening phone calls, enquiries, and requests, handling them when appropriate and routing them to the correct party as necessary.
  • General office administration and support
  • Assist colleagues with booking accommodation for our site teams
  • Assisting with the onboarding process, which includes assisting with the management of applications, arranging interviews, issuing onboarding documentation, instigating the induction process
  • Coordinate core business support systems, such as insurance and mobile phone renewals by supporting the appropriate head of department or director
  • Liaising with our IT Support Provider and Telecoms provider, and coordinating the IT set up of new laptops, desktops and mobile phone apps for all new starters with overall ownership for IT asset management log. When necessary to manage issues and facilitate necessary upgrades, ensuring everyone has the tools they need.
  • Liaise with our HR and H&S support providers, and assist with administration relating to the providers
  • Set up of new starters and carrying out company induction for new starters, and general maintenance of the staff files.
  • Responsible for the general day to day coordination of the office facilities from monitoring the post and deliveries through to ordering office supplies, ensuring cleaning supplies and office procedure support
  • Assist with outgoing postal requirements from colleagues (eg. Posting out letters, catalogues)
  • Supporting each Head of Department with adhoc tasks

You will have a versatile skillset, including the ability to implement new processes and procedures, as well as having great IT ability. Attention to detail is critical as is the ability to build rapport quickly and easily. You must be a team player, have a helpful and supportive approach and be happy to support all business functions and heads of departments.

 Office Coordinator Role Benefits

  • A competitive salary
  • Pension Scheme (introduced after a set period)
  • Group Life Insurance
  • Continuous training opportunities
  • Full Christmas shut down so that you can take time to relax and enjoy the festive period
  • 20 days (rising to 23 days after 1 years’ service) plus 8 bank holidays (Christmas Shutdown included)
  • Free onsite parking

This role is a part-time role (25 hours/week) with consideration to flexible working for the right applicant.

Please send your CV and Covering Letter explaining why you should be considered for this role.

Apply to this job

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